Modules & Licensing

AuraPortal is a BPM Software that offers easy design and execution of all operating processes, regardless their complexity, without any additional programming. It provides solutions for enterprises and organizations of any size.

AuraPortal BPM Structure

AuraPortal BPM software is structured in two ambits:
Core BPM | Optional Modules

 Core BPM 

AuraPortal BPM Software contains the following modules.

 

Process Management

 

AuraPortal offers a unique BPM system, conceived to work 100% on Internet with no additional code.

 

Data Management & Analysis

 

It manages the complete treatment of data for its analysis.

 

Twin installations

 

The AuraPortal system is installed in two identical places.

 

Languages

 

AuraPortal BPM Software can work in different languages simultaneously.

 

Intranet / Extranet

 

It manages all communication between employees and external agents.

 

Connectivity

 

This module allows connections with any device, application or external database.

 

Document Management

 

It manages all the entity’s documents in a fully integrated and global manner.

 

Content Management

 

It allows the publishing of any kind of content in digital format.

Modules & Licensing - Process management / Módulos y Licencias - Gestión de Procesos.

Process Management

AuraPortal offers a unique Business Process Management system because it was conceived from scratch to work 100% on Internet (on premises and in cloud) with no need for users to add any programming code. It offers two tools for modeling the process diagrams which both follow the BPMN standard notation, one is based on Microsoft Visio and the other is developed in Java.

 

While the process diagram is being drawn, AuraPortal internally builds the corresponding programming code, so, once the diagram is complete, the only thing that needs to be done is to define the attributes of the objects in the diagram, namely: tasks, events, and gateways. After that, the process is ready to run.

 

AuraPortal’s numerous distinguishing features have ranked it top position in the international market. More than 300 important customers working with AuraPortal can confirm this.

Twin Installations

The AuraPortal system is installed in two identical places:

Testing Installation

Available for testing purposes, which allows the performance of all kinds of tests in an identical twin installation to the Production Installation, but with the security that no data will be altered, nor will modifications be made to the configuration bearing the real operations of the organization. The Testing Installation is very useful to test installations of Windows Service Packs and AuraPortal Extension Packs (for updating the Software).

Production Installation

To carry out the normal activity of the organization.

Twin installations - Testing and Production. / Instalaciones Gemelas - Pruebas y Producción.
Document Management - AuraPortal File System & Microsoft Sharepoint/ Gestión de Documentos.

Document Management

It manages all the entity’s documents (texts, images, videos, etc.), in a fully integrated and global manner. This document handling can be used concurrently with two systems:

AuraPortal File System

A system designed by AURA. This is the recommended option, especially if better performance with large volumes (millions) of documents is required.

Microsoft SharePoint

Incorporated in the application.

Intranet / Extranet

It manages communication between employees and between employees and customers, suppliers, and other external agents, via an extremely powerful workflow system. Features:

Easy Integration & Customization

Document & Content Management

Information Discovery & Smart Search

Information Generator, Employee Profiles and other Directories

Security against internal and external threats

Rich collaboration tools such as shared folders, calendars, activities...

Social Networking with Real-time Feeds and Announcements

24/7 availability in the Cloud

Mobile and tablet functionality

Digital Workflows

Easy Integration & Customization with AuraPortal Intranet / Extranet. Fácil Integración y Personalización con la Intranet / Extranet de AuraPortal.

Connectivity

It allows connections with any type of application, device or external database. This module includes all the integration components, such as web services, adapters server, external forms…

Content Management

Publish any content in digital format. The module is seamlessly integrated with the BPM Software, so that any company can create its own digital information to gain a complete and tailor-made content management.

Languages

AuraPortal BPM Software can work in different languages simultaneously, allowing each user to choose their preferred language. The system presents the complete application in all languages, simultaneously.

Data management & Analysis

It manages the complete treatment of information that is input or automatically generated, for its analysis in reports, queries, monitoring, dashboards and BAM.

 Optional Modules 

The following modules are optional:

 

Business Rules | External Users Workflow | Three Synchronized Environments

Business Rules in AuraPortal: Textual, Calculation, Inference, assignment. Reglas de Negocio en AuraPortal: textual, cálculo, inferencia y asignación.

Business Rules

AuraPortal BPM Software has an innovative approach to genuine Business Rules, much simpler to manage, however more powerful than anything ever seen before. This module houses all the company regulations and procedures, as well as process-related information which can then be seamlessly integrated into the running processes without losing their independence.

 

Following the most advanced standard trend, the AuraPortal Business Rules are “declarative” meaning that they do not “act”. Instead, they are kept separate from the processes and are invoked by the process engines only when they are required. This is the factor that gives them their extraordinary ‘on-the-fly’ power of performance and modification, because, although they do not reside in the process’ domain, they are always ready to serve the required information as needed.

 

There are four types of Business Rules differentiated by the way they perform the operations and supply the results:

Textual

Calculation

Inference

Assignment

External Users Workflow

This module allows External Users’ Tasks to be directly linked, i.e., these users can send tasks to each other without requiring an intermediary. Without this module, an employee must always intervene by means of a Task.

This module allows External Users’ Tasks to be directly linked, i.e., these users can send tasks to each other without requiring an intermediary. / Este módulo permite que las Tareas de Usuarios Externos estén directamente vinculadas.

Deep Business Intelligence

New module for the creation of attractive and functional graphic reports based on data from processes and AuraPortal data records. This new module includes two powerful tools:

AP Interactive BI (AuraPortal Interactive Business Intelligence)

A user-friendly tool for designing reports that requires no technical background, dedicated especially to business users. It allows the creation of a wide range of graphic reports, in grids (lists) and also in calendar view. It is interactive, not only informative. Users can start processes, manage tasks and create or edit data records directly from the reports.

Excel Reports

Automatic generation of MS Excel files with data from the processes and own data records, for posterior analysis using the full power of the Microsoft tool.

AP Interactive BI (AuraPortal Interactive Business Intelligence) & Excel Reports
This module allows organizations to create new process classes and modify existing ones, on independent, physically separate installations (environments). / Este módulo permite a las organizaciones crear nuevas clases de procesos, o modificar las existentes, en instalaciones (entornos) independientes y físicamente separadas.

Three Synchronized Environments

This module allows organizations to create new process classes and modify existing ones, on independent, physically separate installations. In other words, the changes in design and process class testing are performed on different and independent installations from the one that contains the real data and the changes are exported synchronously to the production environment. This module is not to be confused with the ‘Twin Installations’ module in the Core BPM.

 Users 

There are two types of users capable of participating in the BPMS processes:

Employees | External Users

Employee Users have the broadest scope of performance. They enter the system through the Employee Portal (Intranet). / Los Usuarios Empleados tienen el mayor alcance de rendimiento. Entran al sistema a través del Portal de Empleados (Intranet).

Employees

Employee Users have the broadest scope of performance. They enter the system through the Employee Portal (Intranet) from where they can start processes, work with Process Tasks and Open Tasks, and have access to all resources of the application like document families, accounts, items, projects, areas, processes, etc. They may also design Processes if permission is granted. Employees are registered in the Organization Chart of the company which is called the Employee Family Tree.

External Users

The External User is intended for distributors, customers, suppliers, etc. that have a high degree of interaction with the enterprise. The External Users enter the AuraPortal system through one of the External Portals (Extranet) freely designed by the enterprise, according to, the class of organization that the user belongs to. External Users are allowed to initiate processes and be the performers of process tasks, although their capabilities are limited in comparison with the Employee Users.

The External User is intended for distributors, customers, suppliers, etc. that have a high degree of interaction with the enterprise. / El Usuario Externo está destinado a ser utilizado por distribuidores, clientes, proveedores, etc.

 Licensing 

There are two types of licensing in AuraPortal BPM Software:

Licensing by User | Corporate Licensing

Licensing by User and Corporate Licensing / Licencias por usuario y licencias corporativas.

Licensing by User

There are two kinds of licenses by user that can work in parallel:

Concurrent

The only limitation is the maximum number of simultaneous users, regardless of their identity.

Named

Each license can only be used by the named person.

Corporate Licensing

Includes unlimited users and can be granted separately to each of the two types of users: Employee and External.

 Relevant information 

Options designed to suit every business need:

LICENSING

A variety of licensing options for the two different types of users (Employee Users and External Users): Corporate, Named, Concurrent, etc.

PRICING

Thanks to its modular design and licensing options (owned or in cloud), AuraPortal has affordable and adaptable prices to suit the customers’ needs.

TRAINING

AURA Training School provides knowledge about Entrepreneurial Software closely related to BPM and BPMN 2.0 Training with Official Certificates.

CONSULTANCY

Our experts have thousands of hours of experience working on BPM projects, empowering them to deal with challenging situations.

We provide expert help.

Our experienced team will help you create tailored solutions for your company.