In compliance with the Online Government guidelines and the requirements of the Anti-corruption and Citizen Service, the Administrative Efficiency and Zero Paper Plan, through its public Information Bureau (OIP) the Ministry of the Interior of Colombia has implemented its Religious Affairs application process on the AuraPortal iBPMS platform.
The issues were those common to the administrative management of paper documents that require multiple actions and involve extensive documentation with many variations and exceptions. The geographical conditions also needed to be taken into consideration. Colombia has an area five times greater than that of Great Britain, extensive mountain ranges, tropical forests and a significant rural population posing further difficulties for administrative proceedings.
This project was achieved in less than 3 months, from gathering information and implementation through to production. The stabilization and optimization adjustment phase took 4 months. The platform meets the needs of legal representatives from over 5000 religious entities which, according to the figures estimated by the Interior’s Public Information Bureau (OIPI), agglomerate over 10 million parishioners.
A very complex process that requires the combined execution of six processes and 44 sub-processes. In unison these processes can solve any eventuality.
Of the 171 tasks that make up the set of coordinated processes, only 21 are performed by people.
This analysis of each individual procedure and the final analysis of groups of procedures are important for continuous improvement.
The platform meets the needs of legal representatives from over 5000 religious entities which, according to the figures estimated by the Interior’s Public Information Bureau (OIPI), agglomerate over 10 million parishioners.
“AuraPortal has empowered us to consolidate our zero-paper policy. Whilst the document remains virtual, it is secure. From the moment it is printed, it may be subject to fraud, therefore the document contains various security features. In fact, with a mobile device it is possible to scan the QR code on the document which immediately opens the web page where it was issued (the certification entity) and will confirm the validity of the document.”
“The online certificate has been one of our greatest achievements, and a turning point in the history of the Religious Sector. AuraPortal has proven to be a very useful tool because it has enabled us to avoid the procedures that were causing confusion in the sector.”
The Ministry of the Interior of Colombia is responsible for the Internal sector which involves other Affiliated and Related Entities; Religious Affairs is amongst their mission areas. Its coordinator, Dr. Lorena Ríos Cuellar, announced the news of the free online certificate of recognition as a legal entity at the 62nd meeting of the Evangelical Confederation of Colombia, CEDECOL, representing the evangelical Christian church before the Ministry of Interior, on March 5, 2015 in Cartagena de Indias.
Divided into 32 departments and one capital district.
Over 5000 religious entities in the country.
About 90% of the population are Christian but there are other religions including Islam, Judaism, Buddhism, Mormonism, Hinduism, indigenous religions, etc.
According to the figures estimated by the Interior’s Public Information Bureau (OIPI), it satisfies over 10 million parishioners.