Using the AuraPortal solution makes it possible to manage a multitude of contracts, with the assurance that everything is running smoothly and on time. Furthermore, thanks to the AuraPortal system, the company Gispasa has automated 90% of documentation associated with the process, including automatic digital signatures. Thus, the use of paper has been reduced and the workload alleviated.
GISPASA carries out the procurement of goods and services for the hospitals it manages. One of its hospitals is the new Central University Hospital of Asturias, which deserves a special mention in this section as it will be a benchmark in Spain in terms of management and use of new technologies.
To evaluate possible solutions, we published a negotiated procedure and analyzed several manufacturers and consultants of BPM tools and Records Managers which were best suited to the solution.
Each procurement record involves the participation of not only the internal staff who administer it, but also tenders who are submitted to the contest, external experts in specific areas who form part of the valuation boards.
Each procurement record generates a large amount of documentation which must be maintained throughout the process and modified and adapted as the process unfolds.
We must also be certain that all deadlines are met, being aware of and controlling critical factors which may cause delays. (Use of alerts, alarms and System tasks).
All the process information must be integrated with several systems: the register of inputs and outputs, the tender’s Web portal, our management systems, public records, etc.
"Another very important point for us was to increase productivity, quality and economy in work procedures, as well as in the use and management of documents, with a solution that would allow electronic signatures and allow us to replace traditional paper records with digital records to facilitate the standardization and organization of documents.”
“All these problems made us consider purchasing a technology solution that could help us manage our processes without increasing our current human resources, which in the future, could also be used to manage other company processes using the same technology, such as those relating to quality control and claims which are also very important for us.”
GISPASA is the public society of management of sanitary infrastructures of Asturias (Spain) founded in 2004.
Founded in 2004.
All of them in Asturias, Spain.
In 2014, it started health activity in the two new hospitals (HUCA & HVAB), including the activities of conservation and maintenance of hospital complexes, as well as the operation of parking, coffee bars, commercial premises, etc.