Case Study

The Colombian School of Engineering

The Colombian School of Engineering Julio Garavito opts for AuraPortal BPM software and implements its first process for the Purchase of Goods and Hiring of services, to control operations with over 1000 suppliers.

About The Colombian School of Engineering Julio Garavito & the Project

The university complex of the Colombian School of Engineering Julio Garavito moves towards Business Excellence by implementing the advanced AuraPortal Business Process Management (BPM) Suite. The first process to be automated was for the Purchase of Goods and Hiring of Services, a complex, strategic process to control operations with more than 1000 suppliers. This process was implemented in just 2 months.

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The Challenge

In an academic entity that, in addition to the administrative personnel has 477 professors and more than 5000 students, the amount of goods required is enormous (consumables, fixed assets, teaching materials, etc.), and not forgetting the continuous need to hire different services.

The Solution

The project was launched mid-2009, with the objective to significantly reduce the number of complaints due to requests that were incorrectly dealt with. The aim was also to implement a tool that could reflect the efficiency of the administration at the Colombian School of Engineering, to assess whether there was sufficient staff and if the functions were being well distributed.

Monitoring

Monitoring each step to achieve continuous improvement.

Automation of purchase requests

Purchase requests from the users are dealt with immediately.

Digital Transformation

Less paperwork and effective workload management.

Optimization and continuous improvement of processes

With AuraPortal reports are generated to benefit from indicators and to continuously optimize processes.

BPM Software Key Industries

Great Results

Thanks to the special characteristics of the AuraPortal BPM Suite, the implementation of the process was completed in just 2 months. The implementation of AuraPortal BPM has helped the procedures (processes) flow without being slowed down by bottlenecks in any of the different functional areas. This has generated an excellent service to internal and external customers, with the possibility of monitoring each step to achieve continuous improvement.

Superior Results

Response times improvement0%
Efficiency improvement0%
Analytical improvement0%
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Interesting facts about Escuela Colombiana de Ingeniería Julio Garavito

The Colombian School of Engineering is a university with technological character, dedicated to the integral training of people with a high scientific, technical and humanistic preparation, characterized by their ethical commitment and their spirit of social solidarity.

8
Professional programs

Six of which include high quality accreditation.

477
Professors

Experts in different fields.

5000
Students

In the undergraduate and postgraduate areas.

7
Buildings

7 buildings in a 68-acre campus.

Do you want to know more?

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