Ministry of Economy of Chile

The special characteristic of AuraPortal of integrating the Workflow of BPM Processes with the Document Management will permit the Reports Office to normalize the routes of certain types of documentation that are generated and are circulating for revision and approval inside the Ministry. Also, both the external users as well as the general public can consult the Resolutions and the Decrees generated in the Ministry, on applying the new Law of Transparency.

Regarding to the project of the Management of Missions and Commissions of Services, the implementation of AuraPortal will permit the complete automation of the procedure that should be followed by any civil servant in the Ministry to travel to provinces or abroad. It includes the required AuraPortal electronic form for approvals and authorizations, calculation of the travel allowance depending on the destination and job title, budget for associated items, automatic generation of the Administrative Resolution (for Missions) and Supreme Decree (for Commissions) and finally with the electronic signature of the Chief Administrator or of the Minister, if necessary.
 

Using the Process Management Suite (BPM) of AuraPortal for Public Administration. The processes of the internal administrative function are managed, as well as the communication with the exterior and the document archive. All this in electronic support.

1. Dealing with Dossiers. Permits to do without the traditional slow systems with piles of documents in paper, and deal in digital support. Also, drastic delays are avoided, costs in paper are saved, at any given moment the documents are localized by the responsible and the state of the dossier can be consulted. 2. Administrative Organization. With AuraPortal the public entities have a formidable management tool available, using the latest available technologies: Human Resources, Purchases and Supplies, Rules, Projects and Costs Management, Integration with the rest of the applications that the entity uses, etc.

3. Document Handling. This solution offers one of the most complete systems for managing documents and the contents digitally, as well as their cycles (Archives, Approvals, Versions, Digital Signature, Subscriptions for alerts of changes, Search of content, Discussions, Vigilance, Trace for Audits, etc.). The majority of the documents do not need to be looked for, instead they are available to the executor of the task to be consulted, modified or deleted. In the same way, the majority of the documents are created automatically as AuraPortal fills in a template with the data of the Dossiers.
 

4. Platforms for the Communication private and public by way of the Internet. AuraPortal provides a work, communication and collaboration environment for the civil servants and among them the citizens. For this they have the communication channels that offer the latest technologies: Publication of Contents of the different Internal and External Portals, Surveys, Forums and Online Debates, Shared Agendas, etc.