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AuraPortal BPMS
is a Business Management system which delivers in just one
package five hot pieces of business software, meaning the
most efficiency business management today and in the
immediate future.
 
   
   
DOCUMENT BEHEER
MET MS SHAREPOINT
The Documental Management
in
AuraPortal BPMS
is the
same as Microsoft SharePoint
but improved by some
features to facilitate its
use and extend the
possibilities of connecting
with other informative
elements.
SharePoint control of
documents is one of the most
powerful, comprehensive and
flexible that can be found and also counts on
the advantage of being
Microsoft, which guarantees, both the optimization
inside the Windows operating
system as well as future
developments of the highest
level. Some of its functions and
aspects are
named here:
-
Automatic creation of
libraries. Their automatic
creation and classified
storing is an
exclusive
AuraPortal BPMS
tool.
-
Large capacity.
It supports a practically
unlimited number of
documents: up to 2 million
documents per library and up
to 1,000 libraries. All this
in one Site. If it should be
necessary, more Sites can be
created in
AuraPortal BPMS.
-
Creation, revision
and entry of documents.
The documents can be created
in any system, either by
means of an editor or using
a lector+OCR (scanner +
character recognizer) that AuraPortal BPMS
has built in. The
incorporation of each
document to its
corresponding library is
immediate.
-
Numerous formats. The
documents do not need to be
texts or images. Templates,
forms, lists tables, etc.,
all
are handled.
-
Revision
and Approval. Circuits
of revision and approval can
be established, either
simple or complex and
sequential or in parallel. The
systems that
AuraPortal BPMS provides for these
circuits are innovative
and offer outstanding
advantages.
-
Visas
with digital signatures in
the documents.
Incorporates the procedures
for digital signatures.
-
Archives.
The documental archive in the
libraries allows multiple
classifications, both
preconfigured as well as
defined by the user. With
this, diverse vistas can be
set and used to
instantly locate the
searched documents.
-
Links. Both the
individual document as well
as the libraries can be
linked to other informative
elements, for example, other
documents, projects,
dossiers, employees,
accounts, files, tasks, etc.
-
Subscription.
If a document in a library
is modified, the system
sends an automatic
notification to all the
users included in the list
of subscribers to this
library so that they can
revise the new document.
-
Versions.
There is an automatic
version follow up if so
desired.
-
Discussions.
It is also possible for
various users to discuss a
document while it is being
developed.
-
Searches. All types of
searches: By name or part of
it, by field or properties (author,
creation date, consignee,
size, etc.) by content (just
indicate a portion of the
text), and also by
customizable filters defined
by the user.
-
Activation
and vigilance of the actions and
responsabilities of the
employees participating in
the procedures.
-
Comment Logs that make it possible
for everything that has
happened with each document
to be known, even if this
information doesn't figure
in the text or the
properties of the
document.
-
Documents
grouped by dossier,
projects and areas with the
possibility of controlling
the associated costs.
-
Security.
The library access is
controlled and restricted to
the users who exhibit the
corresponding permits. 5
levels of access are
established by default (these can be
extended or reduced): Read,
Aggregate, Edit, Approve and
Responsible.
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