BUSINESS ADMINISTRATION

AuraPortal BPMS provides companies and any type of enterprise with the management tools necessary for reaching full business excellence.

In this section some areas are described that, by their general character, have not been included in the other sections.

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The BPMS (Business Process Management Suite) Processes, is made up of the most modern and ambitious strength of business software technology to cover the automization and optimization of the companies and organizations of every kind.

Focus for the Future
AuraPortal BPMS has been named as the program example of the next-generation of BPMS because of its innovative characteristics. Its exclusive automatic generator of Process Engines based on Models without any need for programming, makes it a technological leader of great stature.

Configuration
AuraPortal is totally orientated to management that has the Business knowledge but there is no need to program even one line of code, neither in the set-up nor in the day to day work, so IT intervention is unnecessary.

Operative
It is extremely easy to use. The employees soon find themselves in a user- friendly, efficient work space, which makes them carry out their functions using only this method. This is guaranteed.   

AuraPortal contains a Process Management Suit that has Business Rules formed by SOA (Service Oriented Architecture). The complete cycle of a BPM system covers the following stages:

1.1  Modeling   
 

1.2  Execution-Orchestration 

1.3  Monitoring and Optimization

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AuraPortal offers an ideal environment for Communication and Collaboration between the personnel of the different company departments, work teams, delegations, etc. even business partners (agents, customers, suppliers, etc.).

This Communication and Collaboration is carried out using the Internal Portal (for employees), the External Portals (for customers, suppliers, etc.), the Public Web and Electronic Mail, depending on the type of user.

Efficiency
The continuous communication allows the company, very easily, to transmit its experiences. This immediately affects the efficiency of its actions: strategies, results, operations, characteristics and actions of the competitors, etc., increasing the immediate success of all types of actions. This way, coordinating the team collaboration, management is optimized, productivity maximized and costs are drastically reduced.

Communication and Collaboration Online
AuraPortal has all the communication channels on offer with the latest technologies: publication in the Bulletin Boards in the different Portals, diverse types of Studies, Forums and Debates online where all the users or groups of users can participate, shared Agendas, etc.

Physical Communication and Collaboration
Also, all the physical communication that is carried out (courses, meetings, etc.) can be organized, managed and controlled, including the results.

However, the really effective communication system in AuraPortal is the workflow in the Personal Process Tasks and the Free Tasks, which affect all the activities that are carried out in the enterprise.

Each user receives his assigned tasks in his own AuraPortal agenda, a powerful and intuitive work table that incorporates all the elements of management, organization and control of the jobs to be carried out: Ranges, Priorities, End dates, multiple Searches, Planification by different criteria, Viewers, Sorts, Alerts, etc.

2.1  Users and Visitors
 

2.2  Portals 
 

2.3  Workflow

 

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AuraPortal BPM facilitates for the enterprises all the available media for creating, managing and sending out internally and externally the corporate identity, as well as promoting its public image by way of communication media.

With AuraPortal BPM it is very easy to maintain a complete policy of corporate communication thanks to the integration of the management elements and the automization of the business processes.

Decentralization
The actions will be carried out in all areas of the company and all the personnel. This way, the work with Consultancy Services, Press, etc. will be reduced to a minimum. Including, even if the company, because of its characteristics, does not have some of these consultancies, it can develop an efficient policy of communication. 

Efficiency
Once the automatic processes have been established, to transmit the messages the system executes different action coordinating the activities, with nothing left to chance and dramatically reducing costs.

3.1  Creation of the Corporative Identity
 

3.2  Communication Handling 
 

3.3  Internal and External Diffusion Internal

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AuraPortal BPM makes it easy to develop mechanisms for capturing, structuring and transmitting knowledge, taking advantage and using what has been learnt by and the information that is in the organization (employees and externals: customers, suppliers, dealers…) and putting it to use where and when needed. 

Really, Knowledge Management is the natural result of applying the AuraPortal BPMS system to the company management.

4.1  Informative Elements
 

4.2  Organized Learning
 

4.3  Workflow

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In AuraPortal the Business Rules are handled as a family, together with the other eight families of Employees, Processes, Free Tasks, Documents, Accounts, Items, Projects and Areas. Therefore, the Rules family has a structured treatment in Classes and Branches of the Tree which gives it a powerful mechanism for creation, edition, classification, filtered searches, recuperation, modification, exhibition, diffusion, impression, etc. of its elements.

This allows the Rules family to be used in the company or organization, not only as a complementary device to the Processes, but also as a place for storing procedures, functionality rules, manuals for use, queries, etc. that have to do with the general functioning of the enterprise, and all centralized and with the corresponding permissions that limit access to the different employees depending on their function or range. 

Although here no detail is given about the optimum structure of the Rules family, it is very interesting to take into account how useful is the specific use of the Rules in the Processes.

This family, next to the possibility to link documents to libraries, offers the most powerful system that is centralized and protected.

In the AuraPortal system the Business Rules are divided into two groups): Textual (Readable) and b) Mechanical (Automatic).

Mechanical Rules are: Assignment, Calculation and Inference. These Rules are applied without human intervention and therefore they are used in Processes using System Tasks or for making automatic decisions in Divergent Gateways

5.1  Textual Rules 
 

5.2  Assignment Rules
 

5.3  Calculation Rules 
 

5.4  Inference Rules

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With AuraPortal the Care (and attention) impregnates all areas of the company, improving the satisfaction of employee, partners, collaborators, agents, dealers, distributors, customers, subcontractors, suppliers, etc. 

To include all the internal and external personnel of company brings about a better integration and loyalty, as well as more efficiency and decreased costs. 

AuraPortal contains the means and tools necessary to develop an efficiently integrated eCare policy, based on communication and normalization of the Processes, the attention and the control. 

6.1  Communication
 

6.2  Normalization of the Processes 
 

6.3  Attention 
 

6.4  Control